Oorspronkelijke vacature omschrijving:

Vacancy – Registrar to the University Council (0.7-1.0 FTE depending on the preference of the appointee)

Job description

The UM University Council seeks to appoint a registrar for an initial period of 1 year, with the possibility of a permanent contract after a positive evaluation. The registrar is a member of the Staff Representation Office, which supports the council’s functioning, by managing the processes, agenda, records, and procedures of the council. The registrar works in a team with the secretary, sharing and coordinating many tasks between them, and reports to the chair and the presidium of the University Council.

The University Council is the university’s central representative body, elected by staff and students. It has wide-ranging powers of advice and consent on matters of university governance. The council is composed of six academic staff members, four support staff members and ten student members (20 total). Plenary meetings are held once a month. The council has three committees: the Research and Education Committee, the Strategy Committee and the Operations Committee. These committees also meet once a month. The presidium, consisting of the chair and vice-chair of the council and chairs of the committees, meets every week to prepare the committee meetings and the plenary meeting. In principle the registrar is invited to all the meetings mentioned above, which usually take place in English.

Job description:

• Supporting the work of the council as a member of a team with the secretary by collecting, editing, processing, organizing and distributing governance documents and information;
• Pro-actively ensuring agreements and decisions are followed up and processes flow smoothly in coordination with the secretary;
• Managing the work of the council in accordance with the rules and regulations of the council jointly with the secretary;
• Making suggestions for improving existing procedures and regulations, and implementing them after approval;
• Being a point of contact for the University Council, both with in UM and externally;
• Preparing the meetings of the council (planning, setting the agenda, gathering documents, organization of meetings, etc) under the direction of the presidium and in close cooperation with the secretary;
• Ensuring proper records are kept of meetings of all University Council meetings, including plenary meetings, committee meetings, and presidium meetings, in cooperation with the secretary;
• Supporting members of the council through informal advice, education, and provision of information;
• Communicating effectively and smoothly with all stakeholders;
• Contributing to various annual reports and documents;
• Participating in the organisation of theme-days, trainings and professionalization activities, as well as social events;
• Other organizational tasks, as required.

Requirements

• You have a University or University of Applied Science degree, or similar qualification, preferably in a legal or governance area;
• You are familiar with the content, legal aspects and opportunities for staff and student participation in Dutch higher education law;
• You are a team player, willing to work in close collaboration with the secretary on a daily basis, as well as the chair and the presidium;
• You have an excellent command of English (C1 level) and Dutch (C1 level), both spoken and written;
• You have experience in supporting governance and deliberative processes;
• You have experience with and enjoy making minutes of meetings;
• You are able to deal with confidential information;
• You are approachable;
• You have excellent listening and communication skills;
• You have excellent time-management skills;
• You are result oriented, proactive, independent and flexible.

Conditions of employment

This is an initial appointment for a period of one year, with the possibility of a permanent contract after a positive evaluation. UM staff with a permanent contract will maintain that appointment.

The position is classified in the UFO-profile Secretary 1 or Secretary 2, depending on experience and expertise. The gross monthly salary is minimum of € 3,098 and maximum of € 4,670 in accordance with scale 9 or 10 of the collective labor agreement for Dutch Universities. An 8% holiday and an 8.3% year-end allowance is also provided.

In addition to good primary employment conditions, UM also offers an attractive package of secondary employment conditions.

The terms of employment of Maastricht University are set out in the Collective Labour Agreement of Dutch Universities (CAO). Furthermore, local UM provisions also apply. For more information look at the website www.maastrichtuniversity.nl > About UM > Working at UM

Employer

Maastricht University

Maastricht University is renowned for its unique, innovative, problem-based learning system, which is characterized by a small-scale and student-oriented approach. Research at UM is characterized by a multidisciplinary and thematic approach, and is concentrated in research institutes and schools. Maastricht University has around 22,000 students and about 5,000 employees. Reflecting the university's strong international profile, a fair amount of both students and staff are from abroad. The university hosts 6 faculties: Faculty of Health, Medicine and Life Sciences, Faculty of Law, School of Business and Economics, Faculty of Science and Engineering, Faculty of Arts and Social Sciences, Faculty of Psychology and Neuroscience.

For more information, visit www.maastrichtuniversity.nl

Additional information

For further information about this vacancy, please contact the chair of the University Council,

Teun Dekker, E: teun.dekker@maastrichtuniversity.nl

If you are interested in this vacancy, please click on the 'apply now' button on this page to see the application procedure.