Oorspronkelijke vacature omschrijving:

Are you a proactive and sociable professional with a sense of responsibility? Are you a team player who can work independently? Do you thrive in an international environment? Then we are looking for you!

Job description

In this position at the Faculty of Arts and Social Sciences (FASoS) of Maastricht University (UM), you will mainly act as secretarial and administrative manager for the affiliated/partner organisationMemory Studies Association.

The suitable candidate:

• Functions as public face of the Memory Studies Association; s/he will be the first point of contact between the Executive Committee/Presidential Team and the members of the Association and between the MSA and outside partners.
• Performs secretarial tasks independently and proactively: incoming and outgoing mail, telephone communication, administrative support, agenda management, social media outreach, etc.
• Arranges meetings, takes minutes and monitors deadlines.
• Gathers processes and provides administrative information.
• Keeps an overview of the MSA annual budget and provides support in preparing financial reports.
• Supports the hiring and work of interns and other possible work teams in the future.
• Supports the search for, and applying to, grants and fellowships.
• Provides secretarial support to different Committees of the Association as required.

Requirements

We are looking for a colleague with a positive attitude and a cheerful personality, who also meets the following criteria:

• You have a relevant, well-suited skillset to the position of administrative role of an international association. You preferably have relevant experience in a similar position, particularly with supporting the board in fundraising, grant applications and budgeting.
• You have excellent written and oral skills in English. Knowledge of Dutch and other languages is an asset. You are at ease in an international environment.
• You are able to manage time pressure, take initiative and solve problems creatively, independently and tactfully. You are also able to create and maintain an overview of the tasks and needs of a large team.
• You are assertive: you actively think ahead and go beyond what is asked of you.
• You have proven organisational and communication skills.
• You are an enthusiastic doer, able to work both independently and as part of a team.
• You are familiar with WordPress and the latest version of the Microsoft Office package (Word, Excel, PowerPoint, Access, e-mail and web search) and are able to quickly learn to deal with other (administrative) systems.
• You are familiar with social media networks and are able to keep an active, constant online presence.

Conditions of employment

What can we offer?

We offer you a part-time position (0.5 fte) as (UFO profile) "management-/office assistant 3 or 2" for the duration of 12 months, which will be extend to permanent employment upon positive evaluation.

Salary will be in (starting) scale 6 or scale 7, depending on relevant education and work experience. This means a minimum of € 2,402 and a maximum of € 3,336 gross per month for a full-time appointment of 38 hours per week. The salary is supplemented annually with a holiday allowance of 8% and a year-end bonus of 8.3%.

According to the university's relocation policy, you must move to (the vicinity of) Maastricht. If you do not yet live in Maastricht (or its immediate surroundings), you will be eligible for a contribution towards moving expenses. Other secondary conditions include a pension scheme, partially paid parental leave and the possibility to work hybrid.

Starting date: 15 April 2023, or as early as possible.

The terms of employment of Maastricht University are set out in the Collective Labour Agreement of Dutch Universities (CAO). Furthermore, local UM provisions also apply. For more information look at the website www.maastrichtuniversity.nl > About UM > Working at UM

Employer

Maastricht University

Maastricht University is renowned for its unique, innovative, problem-based learning system, which is characterized by a small-scale and student-oriented approach. Research at UM is characterized by a multidisciplinary and thematic approach, and is concentrated in research institutes and schools. Maastricht University has around 22,000 students and about 5,000 employees. Reflecting the university's strong international profile, a fair amount of both students and staff are from abroad. The university hosts 6 faculties: Faculty of Health, Medicine and Life Sciences, Faculty of Law, School of Business and Economics, Faculty of Science and Engineering, Faculty of Arts and Social Sciences, Faculty of Psychology and Neuroscience.

For more information, visit www.maastrichtuniversity.nl

UM is a European university with an international orientation, operating at the heart of society and firmly rooted in the region. Ever since it was founded in 1976, the university has worked across borders, with a particular focus on the Euregion. Here, we connect education and research internationally, analyze societal issues in their full breadth and reinforce the labor market through the triple-helix collaboration. We have an open and inclusive academic culture, an international community and a strong focus on innovative and interdisciplinary education and research. Our community is composed of students, lecturers, researchers, support staff, and alumni.

As the pre-eminent European university in the Netherlands, our core values

are diversity and inclusion, sustainability, mutual respect, integrity, democratic principles, and transparency. We take our social responsibility seriously by forging links between the university and society, from the local to the global level. Moreover, as a solid and resilient international community, we hold ourselves accountable for the future of our world. This entails paying special attention to the urgent challenges of the 21st century, such as securing a sustainable future for our society.

UM is committed to promoting and nurturing a diverse and inclusive community (https://www.maastrichtuniversity.nl/about-um/diversity-inclusivity). We believe that diversity in our staff and student population contributes to the quality of research and education at UM and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position regardless of your background or identity.

More on the mission and strategy of UM:https://www.maastrichtuniversity.nl/about-um/organisation/mission-strategy

Department

Faculty of Arts and Social Sciences

In the teaching and research at the Faculty of Arts and Social Sciences (FASoS), we highlight major developments in societies and cultures as they have unfolded during the modern and contemporary eras. We seek to gain understanding of the interrelationships of Europeanisation, globalization, scientific and technological development, political change, and cultural innovation. We are interested in how today’s societies cope with these challenges through, amongst others, practices of remembrance, governance techniques, strategies for managing knowledge, technologies, and risks and ways of dealing with diversity and inequality. Yet, understanding our present world is impossible without insight into its past. This is why historical research serves as a key element of our scholarly and educational identity.

FASoS has ca. 250 staff members and ca. 1,730 students. More than 77% of the students are non-Dutch (65 different nationalities) and 42% of our staff comes from abroad. All programs are offered in English. FASoS offers four 3-year BA programs: Arts and Culture, European Studies, Digital Society, and Global Studies. It also offers eight different 1-year MA programs and two 2-year ReMA programs. Research is organized around four programs: Politics and Culture in Europe; Science, Technology and Society Studies; Arts, Media, and Culture; and Globalization, Transnationalism, and Development. The Faculty of Arts and Social Sciences is housed in the historic city center of Maastricht.

Additional information

If you have any questions, feel free to ask:

Cerien Streefland, managing director FASoS, at c.streefland@maastrichtuniversity.nl (absent from 17 to 27 February) or on +31 43 388 2033or

Aline Sierp, Associate Professor in European History and Memory Studies, at aline.sierp@maastrichtuniversity.nlor on 043 – 38 87 797.

To apply at this vacancy, press the button ‘apply now’ to see the application procedure.

The application deadline is 15 March.

Simultaneous internal and external recruitment will take place for this vacancy, with equal suitability internal candidates will have priority.