Oorspronkelijke vacature omschrijving:

As the University Library, we support the Maastricht University (UM) community in achieving their academic goals in research and education. Are you an enthusiastic and proactive Management Assistant who optimally supports our management team to fulfil this promise? Then we are looking for you!

Job description

As a Management Assistant at the secretary’s office of the University Library, you will have a versatile, varied job with various administrative, organisational and planning tasks within an inspiring international organisation. A very varied job, therefore, which suits you perfectly if you are highly service-oriented on the one hand, but also have a healthy dose of entrepreneurship. With your work as a Management Assistant, you will contribute to the smooth functioning of the organisation by providing adequate secretarial and administrative support to the management team and the planning and organisation of various activities and events.

You will be responsible for:

• Supporting the Management Team through proactive and accurate agenda management;
• Preparing, organising and taking minutes of meetings and handling tasks arising from decisions taken;
• Independent drafting and processing of correspondence (e-mails, letters, notes, reports) and ensuring correct (digital) archiving;
• Drawing up and updating the planning of various services and (training) activities;
• Organising and coordinating meetings and events;
• Coordinating, optimising and controlling processes and procedures.

Requirements

We are looking for you if you are proactive, well-organised, structured and accurate. You are good at setting priorities and have a friendly, firm personality. You take initiative, can handle a multitude of different tasks and monitor and anticipate processes within a secretary’s office well. You are flexible, enjoy working independently, but also enjoy working together. In addition, you are able to learn and pick up things quickly, have a good sense of hospitality, a sense of humour and the ability to put things into perspective. Because the library is in a state of flux, we are looking for a builder. Someone who oversees processes, improves them and helps the secretary’s office innovate along with the organisation.

Furthermore, you have:

• MBO+/HBO working and thinking level with an administrative/organisational background;
• Relevant work experience in a similar position;
• Excellent command of MS Office applications such as Outlook, Word, Excel, Powerpoint;
• Excellent command of the Dutch and English languages, both oral and written.

Conditions of employment

Fixed-term contract: 1 year, with the possibility of permanent employment.

As a Management Assistant at the University Library , you will be employed by the most international university in the Netherlands in beautiful Maastricht.

Furthermore, we offer you:

• An interesting and challenging position for a minimum of 24 and a maximum of 38 hours per week;
• Space and facilities to develop yourself: personally and professionally;
• Good employment conditions. The position is graded in scale 7 in accordance with the UFO profile Management Assistant, job level 2, with the corresponding salary scale based on experience between € 2,693 and € 3,636 gross per month (based on full-time employment of 38 hours per week);
• In addition to the monthly salary, an 8.0% holiday allowance and an 8.3% end-of-year bonus are applicable;
• Besides good primary labour conditions, UM also offers a nice package of secondary labour conditions. These include flexible working hours, 232 holiday hours per year for a full-time appointment, a good pension scheme, the possibility to work from home whereby a home office is facilitated, the possibility to use sports facilities, parental leave and CAO à la carte;
• Appointment will initially be temporary for a period of 1 year with a size of min. 0.6 and max. 1.0 FTE. If proven suitable, the appointment for this position will be converted into an employment contract for an indefinite period of time. ?

The terms of employment at Maastricht University (UM) are largely laid down in the Collective Labour Agreement of Dutch Universities. In addition, local provisions specific to UM apply. For more information visit the website?http://www.maastrichtuniversity.nl?> About UM > Working at UM

Employer

Maastricht University

At Maastricht University (UM), everything revolves around the future. The future of our students, as we work to equip them with a solid, broad-based foundation for the rest of their lives. And the future of society as we seek solutions through our research to issues from all around the world. Our six faculties combined provide a comprehensive package of study programmes and research.??

In our teaching, we use the Problem-Based Learning (PBL) method. Students work in small groups, looking for solutions to problems themselves. By discussing issues and working together to draw conclusions, formulate answers and present them to their peers, students develop essential skills for their future careers.

With over 22,300 students and more than 5,000 employees from all over the world, UM is home to a vibrant and inspiring international community.

Are you drawn to an international setting focused on education, science and scholarship? Are you keen to contribute however your skills and qualities allow? Our door is open to you! As a young European university, we value your talent and look forward to creating the future together.

Click here?for more information about UM.

Department

University Library

Supporting your academic goals is what we stand for as a University Library. We are closely connected to academia and, within this community, are crucial for student, teacher and researcher in the digital transition. We contribute to the UM Open Science policy, the movement to further increase the impact of science, by focusing our service on making academic information open and transparent. The library itself is also developing rapidly, and this offers our professionals every opportunity to show their entrepreneurship and grow with us. We do this with a highly driven and very collegial team that pays attention to everyone's well-being. Will you be part of this team?

If you want to know more about the support and services of the University Library, watch our?video?or take a look at our?website

Additional information

Curious??

Have you become interested in this great vacancy, but do you still have any questions? Please feel free to contact Claudia van Oppen (Director University Library) via c.vanoppen@maastrichtuniversity.nl

To apply at this vacancy, press the button ‘apply now’ to see the application procedure.