Oorspronkelijke vacature omschrijving:

Job description

University College Maastricht (UCM) is looking for a successor to the current Executive Assistant. UCM is the Liberal Arts and Sciences Honours College of Maastricht University that provides small-scale and personalised bachelor's education. At UCM, you will be part of a truly international yet close-knit academic community, working with students and staff from more than 50 countries; which makes for a vibrant and dynamic work place! The Executive Assistant provides secretarial and HR support to the Dean and Managing Director. In addition, the Executive Assistant is the contact person to the Front Desk employees. As an Executive Assistant you will apply your professional skills in a wide range of tasks including:

Core duties secretarial support:

• Maintaining calendar and inbox;
• Planning and scheduling meetings, events, and travel;
• Secretary to the Management Team meetings and staff meetings (incl. scheduling, minute taking, follow up etc.);
• Maximizing the executive’s time by looking ahead and routing correspondence; collecting and analyzing information; initiating phone calls/emails on their behalf;
• Email management;

Core duties HR support:

• Coordination vacancies (application and selection procedures incl. scheduling etc.);
• Preparation, introduction and guide new employees;
• Maintenance, monitoring and communication (annual appraisal meetings, absence, holiday, illness, etc.);
• Registration and filing of HRM forms (extension, dismissal, promotion etc.);
• First point of call for internal UCM staff with regards to HR questions;

Core duties contact person Front Desk:

• Oversee, guide and steer Front Desk
• Answer questions, give advice on and steer running affairs
• Help and steer in setting up or updating (new) procedures

Requirements

You are good at juggling tasks and prioritizing and have a high standard of time management, organizational skills and preferably have direct hands-on experience in a similar role. You are a polished professional who doesn’t hesitate to take initiative and think along and enjoys supporting and working together with a creative team of driven professionals. Next to this you have sufficient knowledge of online tools and software such as Outlook, Word and Excel. UCM is an English taught program with international staff, an advanced English level is thus essential. In addition, for this particular position an advanced level of Dutch is needed as well.

Conditions of employment

Fixed-term contract: 1 year.

• We offer an employment contract for a period of 1 year. After this period, the contract will be extended for an indefinite period of time (upon positive evaluation);
• The salary will be set in salary scale 7 of the Collective Labour Agreement for Dutch Universities (between € 2.471 and € 3.336 gross per month). On top of this, there is an 8% holiday allowance and an 8.3% year-end allowance;
• We offer an attractive package of fringe benefits such as substantial (parental) leave arrangements, optional model for designing a personalised benefits package and commuting allowance;
• The position is offered for 0.7 – 0.9 fte.

The terms of employment of Maastricht University are set out in the Collective Labour Agreement of Dutch Universities (CAO). Furthermore, local UM provisions also apply. For more information look at the website www.maastrichtuniversity.nl > About UM > Working at UM

Employer

Maastricht University

Maastricht University is renowned for its unique, innovative, problem-based learning system, which is characterized by a small-scale and student-oriented approach. Research at UM is characterized by a multidisciplinary and thematic approach, and is concentrated in research institutes and schools. Maastricht University has around 22,000 students and about 5,000 employees. Reflecting the university's strong international profile, a fair amount of both students and staff are from abroad. The university hosts 6 faculties: Faculty of Health, Medicine and Life Sciences, Faculty of Law, School of Business and Economics, Faculty of Science and Engineering, Faculty of Arts and Social Sciences, Faculty of Psychology and Neuroscience. For more information, visit www.maastrichtuniversity.nl

Department

University College Maastricht

The University College of Maastricht University is an international Liberal Arts and Sciences Honours College that specializes in Bachelor education for circa 800 academically passionate and highly motivated students from a wide variety of backgrounds. Drawing on the strengths of Maastricht University’s faculties and its own core staff, it offers its students over 150 courses and an extensive skills training program, as well as a close-knit academic community. Academic freedom of choice and personal attention are hallmarks of the program. After completing their studies, many students go on to renowned graduate programs, and a wide range of careers.

Additional information

For more information: you can contact Sharon Coolen (Executive Assistant to the Dean and Managing Director) sharon.coolen@maastrichtuniversity.nl Wolfgang Giernalczyk (Interim Managing Director) wolfgang.giernalczyk@maastrichtuniversity.nl and check our website www.ucm.nl

To apply at this vacancy, press the button ‘apply now’ to see the application procedure.